Complete Guide on How to Create a Professional Job Application Email, Pay Attention to the Examples

Kapanlagi.com - Searching for a job often becomes a challenge in itself, especially when it comes to composing a job application. Nowadays, sending job applications via email is one of the most widely used methods. Therefore, it is important to know how to create a professional job application.

Although it has become a very common practice, the reality is that many people still do not know how to create a proper job application. It is proven that applications are often rejected simply due to a lack of attention to small details that are considered important by the company.

When writing a job application email, it is not just about attaching documents, but also reflecting your personality and professionalism. Therefore, it is important to understand how to compose an email that is not only attractive but also meets the company's standards.

Here is a guide on how to create a professional job application email that can increase your chances of being accepted by recruiters:

1. Prepare the Required Documents

Prepare the Required Documents (credit: unsplash)

The first step to creating a professional job application email is to prepare all the documents requested by the company. Generally, the main documents that are always required are the Curriculum Vitae (CV) and cover letter. Make sure these two documents are well-organized and include relevant information for the position applied for.

In addition to the CV and cover letter, some companies may also request additional documents such as a photocopy of your ID card, a passport photo, or supporting certificates. It is advisable to combine these documents into a single PDF file for practicality and a professional appearance. Don't forget to name the file according to the requested format, for example Application_FullName_Position.pdf.

Example:

File name: Application_AndiSetiawan_Designer.pdf

Documents: CV, cover letter, design certificate, portfolio

2. Use a Professional Email Address

Use a Professional Email Address (credit: unsplash)

The way to create a professional job application email is to choose a professional email address, which is a simple yet crucial step. This is because your email address is the first thing that recruiters see, so it must reflect seriousness.

To create a professional email address, it is best to use a combination of your full name. Ideally, avoid adding numbers or irrelevant words. Additionally, avoid using an email address with a name that seems casual or informal.

To clarify, here are examples of professional and unprofessional emails:

Professional: andi.setiawan@gmail.com

Unprofessional: boyganteng99@yahoo.com

With a professional email address, you can make a good impression on recruiters from the start.

3. Make Sure to Write the Email Subject Clearly

Make Sure to Write the Email Subject Clearly (credit: unsplash)

When applying for a job via email, the email subject is an important element that is often overlooked. In fact, the subject serves as the main marker for recruiters to identify your application. Write the subject briefly, concisely, and clearly according to the company's instructions.

Many companies provide specific guidelines for the email subject, for example "Job Application - Marketing Position". If there are no instructions, you can use a general format like "Job Application - (Position Applied For)". This helps recruiters process your application more quickly.

Example Subject:

With instructions: "Job Application - Sales Executive (Ref: SE123)"

Without instructions: "Job Application - Content Writer"

A well-written subject indicates that you are meticulous and respect the rules set by the company.

4. Write an Engaging Email Body

Write an Engaging Email Body (credit: unsplash)

The email body is where you briefly introduce yourself and explain the reason for applying for the job. Use formal and professional language so that the recruiter understands your qualifications. Here are some points you can include in the email body:

Reason for sending the job application: Explain your motivation for applying for the position.

Target position: Mention the position you are applying for to make it easier for the recruiter.

Qualifications: Describe relevant experience or skills related to the position.

Contribution to the company: Convey what you can offer to the company.

Contact information: Include your email, phone number, or LinkedIn account.

Example Email Body:

I am Andi Setiawan, a graduate in Graphic Design from University A. With 2 years of experience as a designer at Company B, I am interested in applying for the Graphic Designer position at your company. I believe my creative design skills and attention to detail can positively contribute to your team. For more information, I can be contacted via this email or at phone number 081-xxx-xxx-xxx.

A clear and concise email body can help the recruiter assess your suitability for the position you are applying for.

That’s a summary of how to create a professional job application email. I hope it is helpful and good luck trying it now, because if not now, when else?

(kpl/psp)