Essential Preparations You Must Know Before Holding a School Arts Event, From Preparing the Theme to Finding Sponsors

Kapanlagi.com - The school arts event or Pensi is an eagerly awaited occasion for students at the end of the semester. This event becomes an exciting moment to relieve stress after exhausting exams.

However, organizing a Pensi is not an easy task. Many preparations need to be made to ensure the event is successful and memorable.

Here are some preparation tips for a school arts event that you can follow to make your event extraordinary!

1. Structured Planning

Determine an interesting and relevant theme for the audience. A unique theme will make the event more memorable and unforgettable. Plan the event rundown in detail, including the order of performances and break times. This is important for the event to run smoothly without any obstacles.

2. Prepare Proposal and Budget

Create a clear and engaging event proposal to seek sponsors. This proposal is also important to convince related parties to support your event.

Prepare the event budget in detail, covering stage costs, decorations, and performers. Ensure the budget is realistic and in line with financial conditions.

3. Find Sponsors and Select Performers

Approach potential sponsors. Offer mutually beneficial cooperation to support the event.

Select performers that match the theme and target audience. Ensure they have compatible schedules so they can perform at the event.

4. Formation of a Solid Committee

Photo credit: Personal Documentation of SMAN 35 Jakarta

Form a compact and responsible committee team. Members with a high commitment will make the event more organized.

Clearly define the tasks and responsibilities of each member. This will avoid overlapping duties and ensure the smooth running of the event.

5. Final Rehearsal and Documentation

Photo credit: Personal Documentation of SMAN 35 Jakarta

Before the D-day, ensure that all preparations are complete, including decorations and equipment. This is important to ensure that nothing is missed during the event.

Conduct a final rehearsal to ensure that all performers and crew are ready to go. Coordination with security and media is also very important.

Don't forget to appoint a documentation team to capture photos and videos, both during the preparation and the event itself. This documentation will be very valuable and important for the memories of all students later.

6. Good Financial Management

Create detailed financial reports, both income and expenses. This is important for transparency and accountability.

Manage funds well and avoid unnecessary expenses. Efficiency in budget usage is essential.

7. KapanLagi Pensi with FANTA 2025

By the way, KapanLagi.com is also preparing a new event this year to boost the spirit and creativity of high school students, namely KapanLagi Pensi with Fanta 2025. As the name suggests, this program will serve as a platform for talent showcases, competitions, and collaboration among high school students, while also strengthening KapanLagi.com's commitment as a relevant entertainment media for the Gen Z generation.

Curious about the details? Stay tuned for updates only on KapanLagi.com or the social media account @kapanlagicom.

KapanLagi Pensi with FANTA 2025 is supported by FANTA and Yamaha Fazzio Hybrid.

(kpl/gtr)