How to Make a School Permission Letter, Easy and Practical

Kapanlagi.com - Learning activities at school are mandatory for a child. However, sometimes a child is unable to attend due to certain reasons, such as illness or family events.

As parents, giving a permission letter to the school when a child is absent is mandatory. However, many are still confused about how to write a good and proper permission letter.

Here are various ways to make a school permission letter summarized on Monday (19/2/2024)

1. Date of Letter Creation

A school permission letter is considered a formal personal letter, so there is no need to use letterhead or letter number. Instead, the top part is the place to write the date of the letter's creation.

Example:

Jakarta, 15 May 2023

2. Recipient's Name and Address

After that, write the name and address of the recipient. Usually, this is the name of the homeroom teacher and the name of the child's school.

Example:

To Mr./Mrs. Homeroom Teacher of Class 4D

SDN 05 Artomoro

at Location

3. Child's Name, Class, and Attendance

Then, write a greeting and the child's name, attendance, and class to facilitate the teacher or school staff in recording data.

Example:

Respectfully,

I, as the parent/guardian of:

Name: Michelle La Anatasya

Class: 4D

Attendance: 11

4. Letter Content

In this section, write the reason and how long the child will be absent from school so that you don't have to send a permission letter every day to the school if you want to be absent for several days. If there is a medical reason, it is better to attach a doctor's certificate.

Example:

I want to inform you that on Monday-Wednesday (15-17 May 2023), my child will not be able to attend learning activities at school due to illness. I kindly request the Class Guardian to grant permission. Along with this letter, I attach a medical certificate provided by the doctor.

That is the letter I convey. I thank you for your attention, Class Guardian.

5. Letter Creator's Name

At the end of the letter, write the name of the parent or guardian as the letter creator, along with a signature as proof that the letter was written officially.

Example:

Yours sincerely,

Parent/Guardian of Michelle La Anatasya

Putri Sulistya

6. Example of School Permission Letter

Jakarta, 15 May 2023

To: Mr./Mrs. Class Guardian of 4D

SDN 05 Artomoro

Attn:

Dear Sir/Madam,

I, as the parent/guardian of the student:

Name: Michelle La Anatasya

Class: 4D

Absence: 11

Would like to inform you that on Monday-Wednesday (15-17 May 2023), my child will not be able to attend school activities due to illness. I kindly request the Class Guardian to grant permission. I have attached a medical certificate provided by the doctor with this letter.

That is the letter I convey. I would like to thank you for your attention, Mr./Mrs. Class Guardian.

Yours sincerely,

Parent/Guardian of Michelle La Anatasya

Putri Sulistya

7. What Are the Reasons for Requesting a School Absence?

Some common reasons for requesting a school absence letter include illness, family matters, extracurricular activities, emergency situations, or educational field trips. The school absence letter is usually addressed to the School Principal or the authorized person in the school.

8. Can the School Absence Letter Be Written by Yourself?

You can write the school absence letter yourself, or it can be written by your parents.

9. How to Write a Proper Absence Letter?

According to the Indonesian Dictionary (KBBI), 'izin' is the standard form which means a statement to grant permission or approval. On the other hand, 'ijin' is the non-standard form of the word 'izin.' Therefore, the correct standard term is 'izin' and not 'ijin' according to KBBI.

10. What is an example of a letter of permission not to attend school?

A letter of permission not to attend school is a formal personal letter. Because, the letter is addressed to an organization or institution.

11. Why do we have to submit a letter of permission when not attending school?

This is to ensure that the student does not receive any sanctions from the school and to show their responsibility as a student. On the other hand, the school will also know the reasons why you were absent and unable to participate in the teaching and learning process for a certain period of time.

(kpl/dva)