4 Easy Ways to Use Zoom on a Laptop, Also Know the Host's Duties During Meetings

Kapanlagi.com - In an online meeting via Zoom, an event requires a host. A host must know how to use Zoom on a laptop or HP. Not only that, when online meetings become more frequent, everyone needs to know it.

Using Zoom on a laptop is actually not difficult. Especially if you play the role as a participant, just click the shared link and wait for permission from the host. It is understandable if you feel a lot of doubts on your first experience.

Over time, you will get used to it. Well, for the host's task during this meeting, it actually needs to be discussed. If you are interested, please read the information about how to use Zoom on a laptop below.

1. How to Use Zoom on a Laptop for Meetings

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Before getting into the steps to use Zoom on a laptop, of course, you have to download and install it first. Please follow the following guide to do it.

1. Download Zoom

- First, open the browser on your laptop, for example, Google Chrome.

- After that, open the Zoom download link https://zoom.us/download

- You can directly select Download in the Zoom Client for Meetings section.

- Click Save to save the Zoom application download file.

- Done, if successful, the Zoom application file will be saved in a folder on your laptop.

2. Join Meeting

If you already have Zoom, the next step is to join the meeting. Here are the steps you can follow to join a forum.

- First, open the Zoom Meetings URL link that has been shared.

- Then click Open Zoom Meetings.

- Wait a moment until the host approves to join the Zoom Meetings session.

- After that, click Join With Computer Audio if the pop-up appears.

- You have successfully entered the meeting room.

2. How to Use Zoom on a Laptop as a Host

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As a host, you definitely need to understand how to use Zoom on your laptop and HP fully. Therefore, it doesn't hurt for anyone to listen to the following explanation.

3. Creating a Zoom Meeting Link

- Open the Zoom application on your laptop or go to https://zoom.us/ and click Sign In.

- Next, to host a meeting session on Zoom, click the 'host' menu located in the upper right corner.

- Log in with the email and password you have created.

- You can also use Google (Gmail), Facebook, or Sign In with SSO.

- You will be directed to download and install the Zoom application on your laptop.

- Click the downward arrow and select Start With Video, then click New Meeting to start an instant meeting and you can become a Zoom Meetings host.

- When you have created a meeting room, you can invite participants by clicking Participants and Invite. You can also invite participants instantly via email, zoom contact, and copy URL.

4. Calendar Schedule

- Open the Zoom application on your device.

- To create a scheduled link, please click the Schedule button.

- You need to enter a title in the top tab column.

- Next, set the date, time, and other necessary information.

- Scroll down and activate the Add to Calendar feature.

- After that, click the Done menu button in the upper right corner of the screen.

- If you want to change it, please go to the Meeting Details menu.

- Then click the Edit option to make changes according to your needs.

- Next, click the Invite or Copy to Clipboard menu to get the link.

- You can now share the Zoom meeting link with other participants.

3. Host Responsibilities During a Zoom Meeting

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In addition to the steps above, you also need to know the responsibilities of the host during a meeting. Not only that, you also need to know the role of each person when using Zoom. There are at least three main roles in an online meeting through Zoom, namely Host, Co-Host, and Participants.

When you are a participant, you may just follow the existing flow. However, when you become a host, you must truly understand how to use Zoom on a laptop as a host. Therefore, you need to learn the list of tasks that you may need to perform as follows.

- Start live streaming.

- Start and stop the meeting for all participants.

- Select participants as Co-Host or replacement Host.

- Activate the waiting room.

- Activate the closed captioning (cc) feature for Zoom Pro.

In addition, there are important tasks in an online meeting, namely Co-Host. Co-Host is a person appointed by the Host as an assistant. Their tasks and features are similar.

They can both record the meeting, limit participant interactions, such as muting audio and sharing the screen for presentation purposes. Co-Host can also remove or admit participants waiting in the waiting room.

Those are some ways to use Zoom on a laptop that you can learn. There is also information about host responsibilities that are equally important to consider.

(kpl/gen/ans)